Overall

As an Office Manager you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office, You will assist colleagues and executives by supporting them with planning and distributing information. You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.

Duties:

• Welcoming visitors and clients.
• Receive deliveries; sort and distribute incoming mail.
• Answer phone calls and redirect them when necessary.
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments.
• Prepare and disseminate correspondence, memos, and forms.
• File and update contact information of employees, customers, suppliers, and external partners
• Support and facilitate the completion of regular reports.
• Develop and maintain a filing system.
• Check frequently the levels of office supplies and place appropriate orders.
• Make travel arrangements.
• Document expenses and hand in reports
• Undertake occasional receptionist duties.

Education:

• Bachelor's degree in business administration, communications, or a related field.

Skills:

• 2-3 years of work experience in an administrative/office management role
• Must have exceptional attention to detail.
• Strong organizational and time management skills, and ability to prioritize.
• Must be a self-starter and driven.
• Excellent communication and interpersonal skills.
• Strong problem-solving skills and analytical abilities.
• Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.